Recommendations and instructions when organizing an event and instructions for crossing the state border

Photo /Vijesti/2020/07 Srpanj/10 srpnja/hzjz-hrvatski-zavod-za-javno-zdravstvo.jpg

These instructions and recommendations are to be applied for all events for 100 and more participants. The organiser is responsible for the implementation of these recommendations.

Organisation of an event

Invitating guests 
When inviting, organisers should inform guests on the measures in force and provide instructions and information. It is recommended not to invite elderly people or one with chronic diseases.

Visible notices
The obligation to comply with general hygiene measures and physical distance measures, in accordance with the recommendations of the Croatian Institute of Public Health, must be notified in a visible place at the entrance to the premises or immediately after entry.
Seating plan 
All seating positions must be marked in advance and moved away from one another to a minimum of 1,5 meters. Organisers should limit the entry to a maximum of as many participants as there are marked sitting positions.
Entrance and seating plan
Participants/guests should enter the venue in a way that they are not retained and grouped together and, as soon as possible, reach their sitting position. It is recommended that persons from the same household are located at the same table. It is also recommended that the seating plan is fixed and stays unchanged during the event.
Record keeping
Before and after entry into the record keeping sheet, the visitors should disinfect their hands. The organiser (private or legal person) should keep a record of participants and staff for 14 days after the event, in order to facilitate contact tracing in case of infection with SARS-CoV-2, and the provision of records to the territorial department in charge of civil protection or the Civil Protection Directorate. Basic data will be collected: name, surname, telephone number and signature of guests.
By signing the record keeping sheet, guest confirms that it has measured the temperature and that it is not higher than 37.2 °C; that it feels well and has no household members in self-isolation; hasn’t travel abroad in the past 14 days abroad, and if so, has a negative PCR test which is not older than 48 hours old: that in the past 14 days hasn’t had a contact with someone infected with SARS-CoV-2; and does not have any of the following symptoms: high body temperature, cough, lack of air, sore throat, runny nose or loss of smell.
Face masks
All staff, except the musicians, at the event have to use a face or medical mask. The staff should use a face or a medical mask covering the nose and mouth. In addition, the have to disinfectant their hands to regularly.

Arrival and behaviour of the guests

Measure body temperature before the arrival
All guests, organisers and staff are obliged to measure body temperature at the entry point. If it is above 37.2 °C, or if the person feels sick or has any symptoms (all symptoms or signs of illness, not only respiratory diseases), he or she may not take part of the event.
Also, a person may not participate in any case if:
  • Has a household member in self isolation
  • Has been abroad in the past 14 days, unless has a negative PCR test not older than 48 hours.
  • Had a contact with person infected with SAS-CorV-2 in the past 14 days
  • Has one of the following symptoms: high body temperature, cough, lack of air, sore throat, runny nose or loss of smell. 

During the stay, it is recommended to disinfect hands more frequently. An event organiser is responsible providing disinfectants in sufficient quantities. Before leaving, the guest should disinfect hands.
Physical distancing
For the entire period of stay, including arrival and departure, the physical distance between all guests should be at least 1,5 metre. The organiser has to ensure that at least 3 m² of venue space is planned for each participant. The physical distance rule does not apply between same household members or those who are usually in close contact. It is forbidden to have close physical contacts, like shaking hands, hugging, kissing.
Only performers who haven’t been abroad in the past 14 days, or have a negative PCR test not older than 14 days, can perform. It is recommended that the stage is set at least 4 m from other event participants. The 2 m distance is recommended for singers and musicians with wind instruments. T is mandator to have a 4 m distance between stage performer and audience and to ensure that the performers do not come in close contact with audience and other event participants.
The total number of people who can be at the same time at the dance floor depends on the total dance floor space and is recommended to provide 4m2 space per each person, except those from the same household.
Serving and consumption of food and beverages
It is recommended to serve foods and beverages in individual portions only at the table in front of guests.
Glasses, other dishware and other items mustn’t be shared.

Hygiene of venue space 

Air conditioners, heating and ventilation appliances
General recommendation for indoor space is to ventilate by opening windows, and to use ventilation system less. When using ventilation system, particular attention should be noted to filters and maintenance and the regular speed of indoor air substitution. A proper maintenance of ventilation and air ventilation equipment should be carried out on a regular basis. It is recommended ventilate with an increase in the percentage of the outside air circulating in the system and to use the non-recirculation mode in order to incentivise air variation that reduces the concentration of potentially infectious particles.
Cleaning and disinfection
Often contact areas such as door or window handles, working surfaces, handrails, toilet taps, door bells and other contact surfaces used by a large number of people must be disinfected before the event, every two hours after the start, and at the end. When making a sitting plan, ensure considerable time needed for the guests to enter and exit the venue space and in case of two consecutive events ensure enough time for aeration and disinfection of the premises.

Cleaning and disinfection instructions:
  • No COVID-19 patients - here.
  • Persons who are suspected to have or who have COVID-19 - here.

Recommendations and instructions for crossing the state border

The Decision on temporary prohibition of crossing the border crossings of the Republic of Croatia (NN 74/20) prohibits or restricts the crossing of passengers through border crossings, of which are exempt:
  1. EU nationals (irrespective of their place of residence), the Schengen area and Schengen associated countries, as well as members of their families and third-country nationals who are long-term residents under Council Directive 2003/109/EZ of 25 November 2003 on the status of long-term nationals of third countries and persons entitled to stay under other EU or national Directives or having national long-term visas.
  2. The temporary prohibition on entry into the Republic of Croatia from third countries, with the exception of passengers referred to in point 1, shall not apply to:
2a) Health care professionals, health researchers and associates, nursing professionals and persons requiring urgent medical treatment
2b) Cross-border workers
2c) Carriers of goods and other transport personnel to the extent necessary
2d) Diplomats, police officers in the performance of their duties, civil protection services and teams, staff of international organisations and international military personnel in the performance of their functions
2e) Transit passengers
2f) Passengers travelling for tourism or other business reasons or having other economic interest, and passengers travelling for the purpose of education
2g) Passengers travelling for urgent personal reasons (e.g. they own a property in the Republic of Croatia) or have any other immediate personal reason
Instructions for the health supervision of passengers entering the Republic of Croatia from third countries:
a) For all passengers entering the Republic of Croatia from third countries, under exemption from the prohibition to cross the border referred to in point 2g, health supervision with 14 days quarantine/self-isolation is mandatory.
Quarantine/self-isolation can be shortened to seven days if a passenger does a nasal and pharynx swab at his/her expense seven days after entering Croatia and gets a negative PCR test result for SARS-CoV-2.
b) The obligation of self-isolation for passengers entering the Republic of Croatia from third countries does not apply to passengers referred to in points 2a, 2b, 2c, 2d, and:

2e) Transit passengers:
  • For transit passengers, the border police will, after they have been granted entry, check whether they have left the territory of the Republic of Croatia within 12 hours
  • This rule can only be applied if the departure from the Republic of Croatia to a neighbouring country enables it to enter. 
2f) – Passengers entering the Republic of Croatia for tourism or other business reasons or having other economic interest, as well as persons travelling for educational purposes.
These passengers may enter Croatia without the obligation of self-isolation upon presentation of a negative nasal and pharynx swab test for SARS-CoV-2, not older than 48 hours (starting from the time of taking the swab until arrival at the border crossing), or with the obligation of 14 days quarantine/self-isolation if they do not have a negative PCR test.
Passengers entering Croatia without the obligation of self-isolation shall comply with the following measures during the first two weeks of their stay in Croatia:
  • During the first 14 days after entering the Republic of Croatia, exits from accommodation are limited only to the necessary ones: performance of work if it is a business reason for entering the Republic of Croatia, performance of necessary activities with continuous intensified implementation of hygiene measures.
  • During the necessary exit from accommodation it is recommended to use a mask or covers for the nose and mouth, maintain physical distance from other persons (minimum 1.5 meters) and conduct hand hygiene.
  • Hands wash as often as possible with warm water and soap and/or use a hand disinfectant that needs to be rubbed in the palms. Avoid touching the face, mouth, nose and eyes.
  • Avoid the use of public transport. In a means of transport, it is desirable that a person is alone or exclusively with persons sharing a common accommodation.
  • Gatherings should be consistently avoided
  • During business meetings it is necessary to meet as few people as possible, ensure a physical distance of 1.5 meters and availability of disinfectants, and avoid unnecessary meetings.
  • Payment services are performed by non-cash card payments or on-line services.
  • Every morning it is necessary to measure the body temperature if it is higher than 37.2C, the measurement should be repeated after 10 minutes, and if the temperature is higher than 37.2 C it is necessary to stay at home/in accommodation and contact a doctor in a tourist or COVID-19 infirmary or a territorially responsible epidemiologist.
  • In case of symptoms of acute respiratory infection (cough, sore throat, fever, short breathing/difficulty or loss of smell), it is necessary to stay at home/in accommodation and contact a doctor in a tourist or A COVID-19 infirmary or a territorially responsible epidemiologist.
  • In case of sudden onset of severe, life-threatening symptoms, contact emergency medical service at 194.